Mileage reimbursement, simplified.
Cardata makes mileage reimbursement accurate, compliant, and tax-free.
Mileage reimbursement isn’t your job. It’s ours.
Most companies begin with something simple, like a flat allowance or a standard mileage rate. Simple works, until it leads to unintended overspend.
That’s why there’s Cardata.
Between compliance, fairness, and cost control, getting mileage reimbursement right requires expertise.
+$1 Billion
USD reimbursed to date
30%
Savings vs traditional allowances and company cars
95%
Customer satisfaction rate
25%
Decrease in reimbursement overclaims
Our Process
How Cardata Works
From rate design to payout, everything works together to save you and your people money.
We design your reimbursement program.
We build a program tailored to your workforce and budget using proven IRS-compliant models.
Not sure which model fits? We’ll help you determine the right structures based on role, mileage, and budget.
Talk to an Expert
Fixed and Variable Rate (FAVR)
Fair, data-driven, 100% tax-free reimbursements for high mileage drivers.
Cents-Per-Mile (CPM)
Pay simple, tax-free mileage reimbursements for occasional drivers.
Tax-Free Car Allowance (TFCA)
Capture mileage, reduce your taxes. An accountable program with a fixed reimbursement.
We power it with the right tools.
Once your program is designed, our platform supports it end to end.
Talk to an Expert
Track
Drivers capture business mileage automatically through Cardata Mobile, with real-time visibility into trips, reimbursement totals, and compliance status.
Safeguard
Insurance verification, vehicle eligibility, mileage thresholds, and documentation standards are actively monitored to protect the tax-free status of your program. Compliance isn’t left to chance.
Approve
Administrators manage oversight with dashboards, reporting tools, and clear approval workflows that provide full visibility into reimbursement activity across the workforce.
Pay
Reimbursements can be issued through secure direct-to-driver payments, separated from payroll to preserve tax treatment and reduce administrative burden.
Integrate
Cardata fits into your existing finance and HR workflows, delivering audit-ready reporting and clean data that supports budgeting, forecasting, and long-term program optimization.
Drivers capture business mileage automatically through Cardata Mobile, with real-time visibility into trips, reimbursement totals, and compliance status.
Insurance verification, vehicle eligibility, mileage thresholds, and documentation standards are actively monitored to protect the tax-free status of your program. Compliance isn’t left to chance.
Administrators manage oversight with dashboards, reporting tools, and clear approval workflows that provide full visibility into reimbursement activity across the workforce.
Reimbursements can be issued through secure direct-to-driver payments, separated from payroll to preserve tax treatment and reduce administrative burden.
Cardata fits into your existing finance and HR workflows, delivering audit-ready reporting and clean data that supports budgeting, forecasting, and long-term program optimization.
With 25+ years of IRS compliance expertise, we provide ongoing oversight and responsive, in-house support to keep your program structured, defensible, and aligned year after year.
Your Results
Why Cardata Works
Built for accuracy, compliance, and long-term cost control
What Our Customers Are Saying
“It's in your company's best interest, and your employees best interest, to explore a FAVR program. The folks at Cardata are great. They're wonderful to work with. They have excellent customer service and they can definitely point you in the right direction and help you explore your options”.
Chief Sales Officer at Mahou USA
Thank You For Voting Us Best In Class
Consistently top rated by our customers and peers
